With security issues, more hybrid or virtual meetings, and the growing use of paperless formats for board meetings numerous organizations are looking into board portal software. But not all tools are made equal and a range of features can be the difference between an effective implementation and one that’s less efficient, or even creates unexpected issues.
The primary purpose of a portal for boards is to provide quick, transparent access to information. Examine whether different products and user interfaces will be user-friendly for board members, taking into account their day-in, day out, real-time board activity. Consider the conveniences you can offer mobile directors, like tablets and offline access, or support for remote approvals.
Most secretaries and board members are time-starved, so it’s vital that the tools available are simple to use and save them a significant amount of time. Consider a board management system with features that reduce the need for reprinting scans, copying or scanning physical documents. E-Signatures for instance are a great way to reduce the requirement to sign and re-distribute hard copies of documents. This aligns with sustainability objectives and allows for more efficient and secure transmission of sensitive information.
Pricing can be a major factor in deciding on the best board of directors portal for your company. Be sure to ask about product editions and be aware of any additional costs for administrators and committees, training or amounts of storage for data. Be aware of how long Amazon Echo Loop the product is being sold and whether other companies in your industry have examined it for stability and durability.