https://www.boardroombrands.com/how-to-manage-documents-in-the-virtual-boardroom
Board room software is a great tool to arrange board meetings. The software includes features that simplify the preparation of meetings, enhance collaboration and communication during events, and facilitate activities following meetings. It provides world-class capabilities for data protection and preventing unauthorised access.
Additionally the portal has comprehensive audit logs, which provide minute-to-major details of all board activity, including views, logins editing, annotations and more. Administrators can use this information to quickly identify any areas of concern or that need improvement. They can then ensure that only authorized users are allowed to access sensitive documents, and keep the platform secure from intrusions by unauthorised users.
Video technology for conferencing that’s interactive and immersive is also available. This makes it simpler to collaborate in real time during virtual meetings. Additionally, the system can allow participants to use their devices to vote and pitch during the event. It can also sync calendars so that participants are automatically informed of events coming up.
Additionally, board portals allow for document management before as well as after meetings and allows directors to review the documents prior to each meeting and access them easily during the meeting. This allows directors to save time and be more prepared for meetings. The system can also save all relevant files in a secure space and let administrators and directors keep track of changes or updates to existing documents. All changes and updates are immediately visible on the dashboards of all board members. This ensures that no one is excluded.